Your to-do list is endless. From confirming the week’s bookings to crafting captions, you deserve a little R&R yourself. And while they can’t perform your amazing services, the best apps for massage therapists can free up your time to get other stuff done — like organizing your essential oil cabinet. Or maybe taking a nap.
Need an easier way to tackle business tasks? Chances are, there’s an app for that. Find your new technology task helper here.
The Best Massage Booking Software
Gone are the days of literally penciling a client into your calendar, only to potentially write in the wrong day or double-book yourself. Massage therapy scheduling software makes it easy for clients to book your services online, plus get reminders for upcoming appointments or to book again afterward.
According to an exclusive BBI consumer survey, the majority of today’s clients (47.5%) prefer to book online. It’s convenient and fast, plus it’s the ideal option for those with the “I never want to speak on the phone” perspective.
Here are the best massage booking apps to incorporate into your business.
Acuity Scheduling
Best for: Solo massage therapists who need customization and control over their booking process.
Cost: From $16 per month with discounts available for annual billing
Acuity Scheduling offers clients a highly customizable booking experience. They can view real-time availability (great for last-minute appointments), choose from different session types, and complete intake forms. This platform includes tools like calendar syncing, automated email and text reminders, and seamless payment integration.
- Customizable appointment types
- Automatic time zone detection
- Easy calendar integration
Square Appointments
Best for: Individual massage therapists looking to streamline their booking process with payment processing options
Cost: Free plan available, or from $29 a month
Square Appointments combines scheduling and payment processing in one easy-to-use platform. It offers features like recurring appointments, automatic reminders, and buffer time between sessions. You get a free client booking website and can get found on Square Go, their marketplace app.
- Automated reminders
- No-show protection
- Free for solo therapists
Booksy
Best for: Massage therapists who want to get online booking started fast and grow their clientele.
Cost: $29.99 a month plus $20 for each additional team member
Booksy is a booking and scheduling solution that incorporates client management, payment processing, and business promotion. Booksy is known for its customer-facing marketplace, where clients can browse providers and services and find you through your Booksy Profile, which acts as your booking website.
- Client marketplace exposure
- Boost feature for more bookings
- Waitlist and calendar syncing
Mindbody
Best for: Multi-therapist clinics or studios with multiple practitioners.
Cost: From $99 a month, with four plans available
Mindbody boasts that wellness businesses see 96% more bookings six months after joining their platform. This scheduling software offers a dedicated app, where clients can find and book your business. It also includes staff and room scheduling for multi-therapist practices, plus tools to help you convert new clients into regulars.
- Made for wellness studios
- Built-in marketing tools
- Branded app option
- Automated waitlists
“Mindbody is an all-in-one platform that helps me manage my appointments, payments, and client communication seamlessly. I particularly appreciate its user-friendly interface and the ability to send automated reminders to clients, which helps reduce no-shows.
It also integrates well with my website for easy booking, making the client experience much smoother.”
– Brendan Collins, Licensed Massage Therapist & Owner of Healing Forest Massage
Phorest
Best for: Massage therapists focused on personalized client experiences and detailed tracking.
Cost: Four plans available — contact Phorest for a quote
Phorest is a salon and spa-focused booking system that offers appointment scheduling through your own branded booking app, plus payment processing, staff management, and a new feature that allows you to send trackable, personalized product recommendations via text.
- Integrated online booking widget
- Online review management
- Appointment history and notes
“What we like about Phorest is that it allows staff to be fully integrated with each other, with real-time booking. Easy for clients and staff to use. Gives clients the option to view info about staff, treatments, loyalty rewards, and a gallery of photos.
For staff, they’re able to view how they’re performing against their targets, complete information, and it’ll also pop up on their smartwatch when their client arrives — great if they’re in a treatment!”
– Amy Evans, All About Me
The Best Massage Therapy Software: Client Management & SOAP Notes
One client is recovering from a sprained ankle, another is allergic to ylang-ylang essential oil — it’s hard to keep track of everyone’s details while you’re busy running a business. Enter massage therapy software with SOAP notes. It enables you to keep digital records easily so you can stay organized and focus on being present for your clients.
ClinicSense
Best for: Massage therapists who want easy-to-use, HIPAA-compliant client documentation.
Cost: From $39 a month with free trials available
ClinicSense is built specifically for health and wellness businesses. It offers streamlined client management, intuitive SOAP note documentation, and HIPAA-compliant record keeping. It also features online booking, automatic invoices, and intake form templates you can customize to your needs.
- Customizable SOAP notes
- Secure client records
- Automated intake forms
Noterro
Best for: Massage therapists who handle insurance claims and need detailed documentation options.
Cost: From $30 a month plus $12 per additional seat
Noterro is a practice management platform designed for clinics and healthcare professionals. It features advanced SOAP note capabilities, insurance billing support, and patient charting tools to help you stay organized. Your clients also get access to a branded app and automated waitlists.
- Drag-and-drop SOAP notes
- Charting and document uploads
- Insurance receipts and billing
MassageBook
Best for: Massage therapists who want a balance of client communication, easy SOAP notes, and a professional online presence on an established bodywork directory.
Cost: From $20 a month, with three plans available
MassageBook is a bookable directory of massage therapists, so it’s a one-stop shop for clients to find you. It’s also practice management software that combines digital SOAP notes, online booking, and dedicated marketing services for your practice. You can track client progress, see their session history, and securely store documentation.
- Automated digital SOAP notes
- Custom intake forms with scans for potential red flags
- Personal onboarding specialist
The Best Massage Billing Software
What’s even better than getting paid for your stellar services? Getting paid seamlessly. Try these software options to streamline your payment process and track your income.
Square
Best for: Massage therapists who want hassle-free integration between scheduling and payment.
Cost: Free (only pay when you take a payment) or upgrade for more features
Square offers a complete billing and payment solution for massage therapists, including in-person and online payment processing and digital receipts. And don’t forget how crucial tipping options are — customers are more likely to tip if they don’t have to scramble for cash!
Fully integrated with Square Appointments, this software allows you to charge clients when they book or after a session.
- Point-of-sale payments and tipping
- Online invoicing and payment links
- Sales reporting and tax summaries
Venmo for Business
Best for: Independent massage therapists who want an easy, low-cost way to accept payments.
Cost: Free (only pay when you get paid)
If you already use Venmo in your personal day-to-day, Venmo for Business is a simple step-up that allows you to accept payments from clients. You get a branded business profile, which enables mobile cashless payments and keeps your personal and business finances separate. Plus, you can toggle on tipping for a little extra income.
- Branded business profile
- Card payments, tap-to-pay, and QR code
- Transaction history and basic reporting
QuickBooks Solopreneur
Best for: Tax-minded massage therapists needing a simple solution for managing their finances.
Cost: From $20 a month with a discount available for new signups
Dread taxes every year? QuickBooks Solopreneur is designed to automate your business finances and keep you tax-ready through each season. This bookkeeping and tax prep system lets you customize invoices, accept payments, and track your income all in one place.
With expert support guiding you, you’ll also be in great shape to maximize your deductions when it’s time to file.
- Live expert tax help
- Total cash flow visibility
- Automatically separate business and personal expenses
HoneyBook
Best for: Massage therapists who want a professional, all-in-one system for managing payments and clients with AI support.
Cost: From $29 a month (billed yearly)
With the power of artificial intelligence (AI), HoneyBook helps keep your business organized from first inquiry to final payment. It’s a client relationship platform (CRM) that features mobile online invoicing (great if you’re on the go!), automatic payment reminders, and dispute resolution that works with you if a client ever makes a claim.
- Branded client communication
- Easy-to-send contracts and invoices
- Automation for follow-ups and scheduling
“I love using HoneyBook because it makes me look super professional, and I do everything on there — from client emails, to contracts, to invoices, and everything in between. It keeps track of everything for me, and it makes me a much more organized person! Your clients will love how seamless and professional your process is!”
– Raquel Alba, Raquel Alba Beauty
The Best Massage Apps for Marketing & Social Media
Canva
Best for: Massage therapists who want polished, branded marketing materials without hiring a designer.
Cost: Free, or upgrade to Canva Pro for $120 a year
Graphic design — but anyone can do it. Canva is creation software perfect for massage therapists who want to create eye-catching marketing material with minimal effort. This visual suite offers thousands of ready-to-customize templates for social media posts, flyers, business cards, and email graphics so all your content looks picture-perfect.
- Social media post and story templates
- Effortless drag-and-drop editor
- AI tools for background removal or image generation
“From gift voucher designs to Instagram Reels covers, Canva keeps my branding spa-smart. The new Magic Insights and Magic Charts features turn raw numbers (e.g., how many “book deep tissue” clicks I had this month) into share-worthy graphics in minutes — no designer required.”
– Paul Bailey, Mobile Massage Therapist
Mailchimp
Best for: Massage therapists looking to build client loyalty and retention through email marketing.
Cost: From $20 a month, with a free trial available
Not sure how or when to send that promotion email? Mailchimp is a popular email marketing platform that makes it easy to stay connected with clients through newsletters, re-engagement sends, and appointment reminders. It includes customizable templates and analytics, so you can see what’s working and what isn’t.
- Automated email and SMS campaigns
- Basic audience management
- Generative AI tools for easy content creation
Hootsuite
Best for: Massage therapists who want to save time managing multiple social media accounts consistently.
Cost: From $99 a month (save with an annual payment)
Consistency is key when it comes to social media — Hootsuite helps you maintain your presence on Instagram, Facebook, TikTok, and all the other platforms. It’s a social media management tool that allows you to schedule, publish, and monitor content across your accounts from one simple dashboard.
- Social post scheduling and auto-publish
- Multi-platform management
- Basic engagement and performance analytics
ChatGPT
Best for: Massage therapists who need quick, creative help writing or improving marketing strategy.
Cost: Free, or upgrade for more features
If you haven’t used AI tools yet, now is the time. ChatGPT is an AI chat tool that helps you brainstorm, draft, and refine marketing content, like social media captions, website copy, or anything else you need! It can also create a business or marketing plan for you, starting from a simple prompt.
- Caption and blog post generation
- Marketing or business plan support
- Content editing, brainstorming, and tone adjustment
Pro Tip: Try a prompt. Copy and post the following into a chat with ChatGPT: “You are a social media expert specializing in creating connections with people looking for massages. Please write an Instagram post caption for my massage business announcing [special offer on services] valid through [specific dates], incorporating a [season or holiday] theme with a friendly, conversational tone.” You can request edits or customize the response yourself!
Best Massage Apps for Wellness & Self-Care
Insight Timer
Best for: Massage therapists who want a simple, free way to manage stress and stay centered throughout the day.
Cost: Free
Insight Timer is a free meditation and mindfulness app offering thousands of guided sessions, music tracks, and breathing exercises. It’s ideal for massage therapists looking to manage stress, improve focus, or wind down between clients. The app also includes courses and timers for building a daily mindfulness routine.
- Guided meditations and music
- Breathing and relaxation tools
- Additional wellness resources
StretchIt
Best for: Massage therapists who want to stay limber, prevent injury, and recover after long days of bodywork.
Cost: From $13.33 a month, with a free trial available
StretchIt is a guided stretching app that helps improve flexibility, posture, and recovery — essential when you’re performing physically demanding work every day. Featuring video-led routines and progress tracking, it encourages you to move more and helps reduce tension from repetitive body mechanics.
- Guided video stretching programs
- Flexibility progress tracking
- Daily reminders and challenges
MyFitnessPal
Best for: Massage therapists looking to stay fueled, energized, and accountable on their health goals.
Cost: Free, or upgrade to Premium for more features
MyFitnessPal is a nutrition and fitness tracking app designed to help you meet your wellness goals. You can log meals, track water intake, and monitor exercise to build healthy habits that support your work-life balance.
- Food diary and calorie tracking
- Custom goals and progress insights
- Barcode scanning and voice log features
The Best All-in-One Massage Therapy Software
If you want everything — SOAP notes, online booking, payment processing, reminders, marketing, and client tracking — these platforms are strong contenders. Here’s a quick breakdown.
| Go With | If you're focused on: |
|---|---|
|
ClinicSense |
Detailed SOAP notes and booking
|
|
MassageBook |
Built-in directory listings and marketing |
|
Mindbody |
Streamlining a multi-practitioner practice |
|
Phorest |
Client loyalty and marketing tools |
|
HoneyBook |
Growing your practice using AI insights |
Pro Tip: Look for free trials and start small. Even a simple change like automated booking can free up hours in your week!
That “phew” feeling of offloading a task to tech is wonderful. For even more relief, protect your practice against client injuries, accidents, and property damage with massage liability insurance. BBI’s coverage starts at just $9.99 a month — see how peace of mind can level up your massage business even further!
FAQs About the Best Apps for Massage Therapists
What Technology Do Massage Therapists Use?
Massage therapists use a variety of technology in their day-to-day, including scheduling apps, payment processors, client management software, SOAP note tools, and marketing platforms to streamline their business.
How Do I Choose the Right Software for My Massage Therapy Business?
Focus on your main pain points — what do you wish was easier regarding your business? Then choose software based on must-have features and budget. Look for software options designed for massage professionals to provide a more seamless experience.
Are There Free Apps or Software Options for Solo Massage Therapists?
Yes, tools like Square Appointments, Insight Timer, and Canva offer free versions ideal for independent massage therapists just starting out.
How Secure Is Client Data With Massage Software Platforms?
Reputable platforms use secure servers with encryption to protect sensitive client data. However, it’s important to research the platforms you use to ensure you’re confident in their cybersecurity measures.
